Paragon ISC Website Privacy Policy

Paragon International School Cambodia (“Paragon ISC”, “we”, “our”, or “the School”) is committed to protecting the privacy of all students, parents, staff, visitors, and website users.

This Privacy Policy explains how we collect, use, store, and protect personal data when you access our website or interact with us online.

We handle all personal data lawfully, securely, and transparently in accordance with our internal Data Protection Policy.

1. Information We Collect

We may collect the following types of information through our website:

1.1 Personal Information You Provide

This includes (but is not limited to):

• Name
• Email address
• Phone number
• Student and parent details submitted through online forms
• Application or enquiry information
• Documents uploaded through the admissions portal

1.2 Automatically Collected Data

When you use our website, we may collect:

• IP address
• Browser type
• Device information
• Cookies and analytics data
• Pages visited and usage patterns

This helps us improve website performance and user experience.

2. How We Use Your Information

We process personal data only for specific and lawful purposes, as stated in our Data Protection Policy. These include:

• Responding to enquiries and requests
• Processing admissions and registration forms
• Providing school-related updates and communication
• Supporting teaching, learning, safety, and administration
• Managing events, tours, and appointments
• Maintaining records in line with school operations
• Improving website functionality and user experience

We do not sell, rent, or trade your personal information.

3. Lawful Basis for Processing

We process personal data under the following legal grounds:

• Performance of a contract (e.g., enrolment process)
• Compliance with legal obligations
• Public interest and safeguarding duties
• Legitimate interests of the school
• Consent, when none of the above apply (e.g., use of photos or videos)

Consent can be withdrawn at any time.

4. Sharing of Personal Data

We may share personal data with authorised parties such as:

• Ministry of Education, Youth and Sport
• Examination bodies (e.g., CAIE)
• Health authorities and professionals
• External student support services
• Event and competition organisers
• Approved service providers such as IT, payroll, media, extracurricular partners

We only share data when legally allowed and when necessary to perform school functions.

We do not share data with third parties for marketing purposes.

5. Data Processors

Third-party providers that process data on our behalf must adhere to strict data protection requirements. They may only use the data in accordance with our instructions and must ensure that appropriate security measures are in place at all times.

6. Use of Images and Videos

• Parents may take photos or videos at school events for personal use.
• We kindly request that parents refrain from posting images of children other than their own.
• The School may use student images for promotional materials with prior consent from parents or students over 18.
• Images containing Paragon ISC branding may not be used commercially without obtaining written permission.

7. Data Security

We implement technical and organisational measures to protect data, including:

• Secure access controls
• Locked storage and restricted access for sensitive documents
• Encrypted digital systems and school-issued accounts
• Secure printing and device protection
• Safe disposal of paper and digital records
• Strict rules for off-site access to personal data

Any breach of these procedures may result in disciplinary action.

8. Cookies and Website Analytics

Our website uses cookies to:

• Improve site functionality
• Analyse traffic patterns
• Enhance user experience

You may disable cookies through your browser settings.

9. Your Rights

Individuals have the right to:

• Access their personal data
• Request corrections to inaccurate data
• Request deletion (where applicable)
• Object to certain types of processing
• Restrict processing
• Request data portability
• Withdraw consent at any time

Requests will be handled in accordance with our Data Protection Policy.

10. Data Retention

We keep personal data only for as long as necessary and in line with our Retention and Destruction Policy. Once no longer needed, data is securely erased or destroyed.

11. Links to External Websites

Our website may contain links to external sites. We are not responsible for the privacy practices of those websites.

12. Changes to This Privacy Policy

Paragon ISC reserves the right to update this policy as necessary. Changes will be posted on our website, and in some cases, we may notify users directly.

13. Contact Information

For questions or data protection concerns, please contact: [email protected]